LSA Collection Procedures
Updated as of 1/26/2016
It is very important that families remain current on all accounts (Tuition, ABC, Lunch, LSA Spirit Wear, & other Activity Fees) so that the school can operate in a responsible and prudent manner. The school develops a tight responsible budget trying to keep the amounts charged to parents to a minimum but counts on the dollars from each family. Therefore it is the school’s intent on behalf of our entire organization to have policy that ensures timely payments. We ask all parents to have the same understanding and responsibility to be timely in all of their payments. We will follow the guidelines below for collecting payment. You will see that ultimately, after a given amount of time and communication without the payments being current, we will have to temporarily suspend student attendance until payment is received. Removing students from classes is not the way our school wants to have to proceed, but it is how we will handle payment balances. We hope all parents will understand and appreciate the responsibility we take on all of our behalf. Thank you for your help in running a responsible school budget.
LSA uses automatic withdrawal from checking or savings accounts for all monthly tuition payments. Automatic withdrawal from the LSA approved company is mandatory for all families to have their tuition drawn out monthly automatically unless paying in one payment at the time of Registration in August. In the event of an NSF payment, written communication with parents will be made stating that payment must be made within fifteen days by cashier’s check or credit card (with applicable fees). We are sorry that cash is not accepted. In some cases, the school will also reach out to member congregations to make them aware and see how they might be able to help. There is not a second attempt to withdraw the payment. If the payment is not made in the school office by the fifteenth day, we will have to temporarily suspend the student’s enrollment from classes until the payment is made. These absences count in the student’s total absences for the school year. All auto withdrawal accounts must be re-established and be in good standing after a missed payment. A $25.00 late fee will be added to the payment in addition to any other NSF penalty.
Monthly Payments: Any family paying monthly tuition payments must use the school approved automatic withdrawal program and be current for continued attendance during the school year. Payment plans run June – April (11 payments) or August – April (9 pays). The first monthly payment is due at the time of registration in August. Final tuition payments are made in April. No tuition payments for the current year are made in May. Payments for the coming school year may be made in May (and during the summer) if this helps a family with pre-payment and reduction of monthly amounts.
Eleven Monthly Payments: Families choosing the 11 month payment plan will be planning on making pre-payments to reduce their remaining 9 months during the school year. Families agree to pay by check or credit card (with applicable fees) for any June and July tuition payments. We are sorry that no cash can be accepted. These pre-payments are strictly up to the parents and should be brought in to the office so that you can clarify your pre-payment intent. At the August registration day, the remaining balance will be calculated for the remaining 9 payments. The first payment of the remaining 9 payments is due in August at registration day.
Families can make a positive impact on LSA by volunteering. We ask all families to volunteer a minimum of 10 family hours for the school year or pay a $100 volunteer fee. Families will be asked to pay the $10.00 per hour fee for any hours not logged by May 15.
ABC must be paid ahead of time in order to be used. ABC payments reserve an entire week of child care irrespective of the actual number of days and/or hours the child attends. Students that arrive prior to 8:00 AM or are left at school after 3:45 PM will be checked into ABC and a fee will be charged. Payments may be made by check or credit card (with applicable fees.) Cash is not accepted. ABC statements will be provided to participating families the last attendance day of each week. If payment has not been received at the time of care, 15 calendar days will be given from the date of the statement to make the account current. Follow up notification will be made in the form of a letter, an email, a call and/or a text. If payment is not made in the school office by the end of the 15th day, the next school day the child will be pulled from class by 9:00 AM and the parent will be notified. Children will remain in the office until the parent brings in the payment. The student will be temporarily suspended from ABC enrollment.
School lunch accounts must be paid in advance. When a student lunch account balance is between $0.00 and -$15.00, an email will be sent to parents. This is to just let the family know that a lunch account deposit should be planned. We make every attempt to not let the account get more than $10.00 in arrears. A student whose lunch account is in arrears must deposit a payment to cover the deficit as well as additional food items they wish to purchase. An account more than -$20.00 in arrears will result in the student lunch card being pulled temporarily, an alternative lunch being served, and students and parents being notified. Payments may be made by check or credit card. A $25.00 late fee will be added for any delinquent payments or NSF checks. Accounts in arrears more than fifteen days will result in students being held from class until payment is received.
Participation Fees (Sports, Scholastic Bowl, Field Trips, Technology, etc.)
While some fees do not pertain to all students, fees will be on a “pay as you go” philosophy and need to be paid before any student will be allowed to participate in the given program to which the fee is being charged to cover (i.e. sports, student field trip, class trip, outdoor education, etc). Students will not be eligible for that particular program until fees are paid. At the time of academic eligibility each week, the principal will also verify that athletic and participation fees (and physicals) are turned in. If not, the student will be named ineligible until the required items are turned in. Student technology fees must be paid prior to the first day of school. Typically, this is paid on registration day. Payments may be made by check or credit card (with applicable fees). Cash will not be accepted. A $25.00 late fee will be added for NSF.
Accounts in Arrears at the end of School Year
Any account in arrears for any reason at the end of the school year will result in the school having to hold grades, transcripts, or graduation privileges.
Accounts in Arrears during the School Year
Any account in arrears for any reason will be given fifteen days to bring the account current. Continued arrears will result in students being held from class until payment is made. Removing students from classes is not the way our school wants to proceed, but it is how we must handle payments not paid on time. Thank You.
Remaining Credit Balances
For returning students, all year-end credit balances for tuition, lunch or ABC will be forwarded to the subsequent school year. Upon student withdrawal or graduation from school, a refund of any remaining balances will be issued.